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How to write a thank you note
tips and example

How to write a thank you note which comes across?

Maybe it is easy for you to write a thank you note. But writing such a letter with a message that will last and that will have a certain impact on the reader, is a bit more difficult. Not anymore after you have read below guidelines and tips.



The answer on how to write a thank you letter is actually not that difficult. Like most correspondence, you have to imagine the person who will read the message.

Then, you have to answer the question: 'What is where I want the receiver of this letter to thank for? Did he/she surprise you with a present for you birthday, celebration, etc.? Or was it because you were invited for an event? And did you come, or do you want to thank for the invitation, but you will not participate?

THANK YOU NOTE EXAMPLES

Let's give a few thank you note examples:



EXAMPLE NO. 1: THANK YOU FOR THE INVITATION

Dear [name],
Many thanks for the invitation for attending the 100th anniversary on the 14th of July.

It is a real honour for me and my wife, that we are invited for such a special occasion. We have meanwhile found a very appropriate present for you, which we should like to hand over to you personnally during this event.

However, and I am really sorry to let you know, we will not be able do this, as at the same time we are expected on a family reunion, which we have promised to attend.

I will call you after the anniversary to make an appointment, at which occasion I will congratulate you with this special occassion, and hand over the present, which will wait for you.

Thank you again for the invitation, also on behalf of my wife, and we wish you and your colleagues a fantastic day.

Warmest regards,[name]

Another example on how to write a thank you note

EXAMPLE NO. 2: THANK YOU NOTE

Dear [name],
First of all, I would like to thank you for your extremely nice surprise.

I didn't realize that you know my birthday, and certainly not that you knew that I would become 50. So, when I woke up yesterday, and I found a nicely wrapped package in my mailbox, I was rather surprised.

I became even more surprised when I opened the package and found a lovely card and this book with interesting facts about Asia. How did you know that after so many years, my dream to go on business trip to China, will be fulfilled? You know how to surprise a good friend!

Thanks again, and I will let catch up with you soon!

Warmest regards,[name]

More suggestions on how to write a thank you note can be found below:



Florence Isaacs book Business Notes on how to write a thank you note

E-how with thips on how to write a thank you note

Cronin for business greeting cards, USA

Writing Thank-You Notes

Writing Thank-You Notes

Take the stress out of writing personal, heartfelt notes of appreciation with this handy, helpful guide. Discover when etiquette dictates a thank-you note be sent. Learn the basic elements that go into the “how-to”s of writing the note. Featuring dozens of sample notes and discussions of style.


The Art of Thank You

The Art of Thank You

Part inspirational, part how-to, The Art of Thank You shows how to write well-crafted notes of gratitude for all occasions. Readers learn when, and when not, to send a card, whether an email thank-you is ever appropriate, and how to get children to write thank-you notes. Through examples and anecdotes, and·thank-you notes written by celebrities, famous authors, and historical figures, the author shows how a note of appreciation is as beneficial for the writer as it is for the recipient.


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