How to write a job description
Tips and example
How to write a job description which is complete and clear? Writing a job description is not difficult when you use below guidelines. A free job description executive secretary example will show you how these guidelines work in practice. If you don't have one yet, it is wise writing a job description. A good description shows your tasks, responsibilities and authorities. It makes clear to whom you have to report, and to whom you are in charge of, and which tasks belong to your job.
For a lot of people with a solo position it is not exactly clear to the management how you fill your day. A job description gives a clear overview of your daily business. During your assessment talk with your manager, this description can be used to negotiate on your salary. Also in case you are the manager, it is good to know how to write a job description. It will help you to avoid arguments about which duties and responsibilities belong to the job and which don't. Creating clarity is important for a good working atmosphere.TIPS ON HOW TO WRITE A JOB DESCRIPTION
- Start with the title
- Describe the company and/or department the job belongs to. Name the position, describe short the overall responsibility, the person you report to, and, if relevant, the positions you direct.
- Continue with mentioning the working hours
- Describe the overall responsibilities and specific duties.
- Conclude with the qualifications and skills needed for the job.
Note that a job description is dynamic, as the company will change in time, so from time to time you have to update it. EXAMPLE OF HOW TO WRITE A JOB DESCRIPTION
job description executive secretary
[Company name] is a small international shipping company which manages 26 container vessels from its office in London, England.The executive secretary handles administrative details for the company, and runs the office on a day-to-day basis. The executive manager reports directly to the General Manager. Working hours
Full time (40 hours)
Overall responsibilities and specific duties
- Perform telephone and office reception. Note: The functions of office and telephone reception are the "shop window" of the company and therefore must be accorded the appropriate priority.
- Maintain stocks of office supplies
- Purchase and install technology facilities
- Manage purchasing contracts
- Manage/perform HR administration
- Manage accounting functions
- Maintain the appearance and presentation of the office
- Manage the direct mail and other databases
Qualifications and skills
- Bachelor’s Degree
- Minimum 3 years related work experience
- Team player and able to multi-task in a fast-paced environment
- Taking initiative and be a self-starter
- Excellent communication and organizational skills.
- Experience in office management system and procedures
- A good sense of integrity and confidentiality
- Excellent computer skills
- Ability to handle multiple responsibilities, meet deadlines and prioritize workload
- Excellent in English, as well as German proficiency (speaking and writing)
- Proven experience with Microsoft office Word, Excel and PowerPoint
- Some nautical background is helpful, but not required.
MORE INFORMATION
Writing a job description is not difficult, as you can see, but it can be time-consuming. If you wish more information on this subject, please refer to the following websites:
Job interview net for more about job descriptions
Associated content with tips and guidelines on how to write a job description
Transitions abroad for writing resumes for an international job
Write job description easy tool for writing a job description
TOP
|
